Purchasing Officer

Outline Scope & Purpose of Role

The Purchasing Officer will support the purchasing department by performing administrative and clerical duties, managing procurement processes, maintaining inventory records, and ensuring that the company’s supply chain needs are met efficiently. The role requires attention to detail, strong organisational skills, and the ability to communicate effectively with vendors and internal stakeholders.

Key Tasks

  • Order Processing: Assist in the preparation and processing of purchase orders, ensuring accuracy and compliance with company policies.
  • Vendor Management: Maintain relationships with existing suppliers and assist in sourcing new suppliers when needed. Handle inquiries, obtain quotes, and negotiate pricing under the supervision of the Purchasing Manager.
  • Inventory Management: Monitor and maintain inventory levels, track orders, and follow up with suppliers on the delivery of goods. Assist in inventory reconciliation and stock level optimization.
  • Documentation: Prepare and maintain accurate records of purchases, pricing, invoices, delivery information, and contracts. Ensure that all documentation is filed and organized correctly.
  • Communication: Liaise with vendors and internal departments to ensure timely delivery of materials and resolve any issues related to orders, including discrepancies or delays.
  • Cost Analysis: Assist in analysing pricing trends and supplier performance to contribute to cost-saving initiatives.
  • Administrative Support: Provide administrative support to the purchasing team, including scheduling meetings, preparing reports, and assisting with any other tasks as needed.
  • Compliance: Ensure that all purchasing activities adhere to company policies and legal requirements. Support audits and reviews related to purchasing activities.
  • Reporting: Ensuring weekly reports are up to date.

Key Objectives

  • Strong organisational skills with attention to detail.
  • To be a positive team player and bring energy to the team.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent communication skills, both written and verbal.
  • Ability to work independently and as part of a team.
  • Basic knowledge of supply chain processes and inventory management.
  • Familiarity with purchasing software or ERP systems is an advantage.

Apply here...